THE INFORMATION PACKET FOR THE GILBERT DAYS PARADE.

Our parade entry assignment is Div 6-19  #411.  We are in staging area assignment #1

Dear Family,  this is the text for the information packet.  We have sent family an email with the maps of the staging areas.  Please call Jacob or Nathan at the flower shop for any questions. 

Theme : Rock’N’ Rodeo



Welcome to the 2009 Gilbert days Parade!



Included please find the follow:

• Parade Entry number & Staging assignment

• Parade route protocol

• Staging instructions & map



Please read the information carefully!

The Parade route has changed!



Make as many copies of the enclosed information s you need.



Make sure that all your participants know where to arrive, park and depart.



In the interest of everyone’s safety, we ask that you please be patient, courteous and cautious during the event. Stay on your float and with your groups. DO NOT THROW any items/ materials, such as candy from you float/ entry! Also, do not leave children unattended on float entries: they must be with a guardian at all times.



If you have further questions please feel free to contact me at (602) 478 – 3369.



We hope you enjoy the Parade, and be sure to come on out to the “After Parade Party” at The Gilbert Town center. Don’t Forget the Gilbert Days Rodeo, Dance & Carnival on November 20, 21 & 22.



Thank you!



Chelle Bullard





Parade Route Protocol

Please read through this information packet carefully. Here are some important points to remember:



• Shuttle buses start at 6:00 am. The shuttle buses will be available for those who are parking in Gilbert town Center and the De- Staging Sites wishing to get to staging.

• Parade registration/ sign up / check in at 7:00am

• For safety purposes – large trucks, trailers, flatbeds, industrial vehicles must be staging by 7:30

• North and south bound traffic on Gilbert Rd will be restricted at 6:00, closed at 8:00am

• All entries must be in place , at staging areas, no later than 8:00am

• Parade start time is 9:00am

• Please do not throw candy or promotional materials from floats or moving vehicles.

• Handouts are permissible, provided someone is walking along and passing them out

• Mounted groups, carpool your horses! Bring full trailer loads

• Parade route will remain closed for ½ hour after parade to walk back down to staging area

• See enclosed de-staging maps for specific instructions

• Please do not leave children unattended on floats. Children must be accompanied at all times by an adult or guardian

• No parking of horse trailers will be allowed on Gilbert rd. violators will be towed at their owner’s expenses!

• Please be sure to clean up after yourself and animals while in the staging and de-staging areas (receptacles will be available for use)

• Preparedness – bring supplies, i.e. tape, safety pins, twine, water, first aid. For large groups, we recommend cell phones or walkie talkies , in order to maintain communication within you groups

• Be safe and have fun



Thank you for your cooperation and participation.

For questions, please call Chelle Bullard at 602 – 478 – 3369

















Staging Information



Staging Area 1:

Fresh and Easy parking lot –

750 N. Gilbert Rd. - SW corner of Guadalupe and Gilbert Rd. Check in at 7:00 am. Enter Fresh and Easy parking lot via Guadalupe rd.



Staging Area 2:

Big Lots Parking lot –

701 N. Gilbert Rd. - SE corner of Guadalupe and Gilbert Rd. Check in at 7:00 am. Enter Big Lots parking lot via Guadalupe Rd.



Equestrian:



SE corner of juniper ave and Gilbert Rd.



Equestrians will have 3 options for horse trailer parking.



1. arrive at juniper, park truck & trailer along north side of juniper. Ride parade route, stay at de-staging area until parade is over. Ride back down parade route to trailer. Will work best for mounted groups placed toward the end of the parade line up.



2. Arrive at juniper, unload, Have driver move truck and trailer to de-staging area



3. Arrive at staging area, check in, keep horses loaded in trailer, move to de-staging area, unload. after 8:00am,ride down parade route to juniper to stage



Note Road Closures begin at 8:00 am; therefore access to areas is limited.



All large trucks, trailers, flatbed, and Industrial vehicles must be at staging by 7:30 am



Parade De-Staging Information

Our de-staging procedure and area has significantly changed. All entries will de-stage at the Gilbert public school administration building at 140 s. Gilbert Rd.



• No cars will be allowed into the parking lot until after the parade starts. Then cars and pickup trucks may enter the Gilbert public schools parking lot off of Elliot rd. cars will be allowed to park / line up – according to the parking lot attendant – in a designated area until after the parade is over. You must quickly return to your vehicle after the parade to comply with the egress of the parade.

• Please car pool when picking up the groups of people that have been in the parade. The fewer cars we have attempting to get into the parking lot, the better!

• There are a few other parking areas that you may utilize on the day of the parade. Park and walk to the de-staging area and escort your group to your parking space. Again arrive early!

*mesquite jar high parking lot

*Parking lot at N. Ash & Washington

*Utilize the Free Shuttle service to and

from Gilbert Town Square

*Boys and girls Club / Gilbert comm. Center



• No floats will be allowed to leave the de-staging Area with riders on them.

• The parade route will remain closed ½ hour after the parade has finished allowing entries to safely go back to staging area if needed.

• Cars, trucks w/ trailers / floats, etc may leave the de-staging lot via west bound Elliot rd OR Follow parking lot to Mesquite St., turn R on Catalina St., turn L on Hackamore St, to south bound Gilbert Rd.



It is imperative to arrive early to avoid stressful situations at the end of the parade. Please be patient, as we work through this new procedure this year.



Refer to aerial view of de-staging area

Equestrian De-staging Information



A separate horse trailer parking area – with ample Room - has been provided at Cullumber St. and Oak St. (courtesy of Foxworth Galbraith) in the neighbor hood on the nw section of Gilbert Rd. and Elliot Rd. (see attached map).



If you chose to leave your rig on juniper, When you arrive at the de-staging area, you will be directed to Veteran’s Park (on N. Ash St. and Park St.) until the parade finishes. (it is turf and dirt – so a “bit” more friendly then asphalt).



The route will remain closed to traffic for ½ hour after the parade finishes so you will be able to safely return to your rig.



















































Parade De- Staging Details